THE DARIEN BOAT CLUB, INCORPORATED
ARTICLE I - NAME
The name of this organization shall be THE DARIEN BOAT CLUB, INCORPORATED, a non-profit corporation under the laws of the State of Connecticut.
ARTICLE II - OBJECTS
Section 1. The objects and purposes of The Darien Boat Club, Inc. shall be to provide boating and harbor facilities and foster their improvement; to cooperate with national, state, and local authorities and organizations toward this objective; to encourage and promote safe boating and good fellowship among its members and all members of the boating fraternity; and to aid and cooperate with national, state, and local authorities in times of national emergency or local disaster.
Section 2. The Club facilities are not to be used for commercial activities nor are members involved in commercial activities to use the facilities to depart from or return to the Club facilities when engaged in their commercial activities.
ARTICLE III - MEMBERSHIP
Section 1. There shall be three classes of membership in this Club: Active, Honorary, and Senior Citizen.
Section 2. Active members must be not less than eighteen (18) years of age, domiciled in Darien, and otherwise qualified for membership in this Club under the terms hereinafter set forth.
Section 3. Proof of domicile may be requested of any applicant or member at any time by the Executive Committee or its designee and must be furnished upon request. Such proof shall contain, at a minimum, a residential telephone number where the applicant or member can be reached and a residential address. Mail drops, post office boxes, and business addresses are not acceptable. Unpublished telephone numbers will be kept confidential upon request. A member who fails to maintain a legal residence (domicile) in the town of Darien for a period of more than six months and day per year shall not be entitled to membership in the club. In addition to documentation, the Executive Committee may require any applicant or member to provide an affidavit or affidavits to support the claim of domicile. The Executive Committee in all cases retains the right in its sole discretion to determine whether an applicantís or memberís proof of domicile is sufficient.
Section 4. An applicant for active membership in this Club shall be elected to membership by a majority vote of the Executive Committee upon recommendation of the Membership Committee.
Section 5. Honorary memberships may be recommended by the Executive Committee for certain individuals who have distinguished themselves by reason of conspicuous services rendered in the interests and objects of this Club. Upon recommendation by a majority vote of the Executive Committee, an honorary member must be elected to such membership by a two-thirds vote of the members present and voting at a general meeting. Honorary members shall not be subject to payment of dues. Honorary members will be granted all other privileges of active members except fee items for which they must pay.
Section 6. Active members in good standing as of June 1, 1948 shall be considered Charter Members. All active members elected to membership after that date shall be subject to an initiation fee.
Section 7. Senior citizen members must be at least 70 years of age. All dues and fees will be frozen upon request to the Executive Committee after a member reaches his 70th birthday.
ARTICLE IV - OFFICERS
Section 1. The elective officers of this Club shall be the Commodore, Vice Commodore, Rear Commodore, Secretary, Treasurer, and Financial Secretary.
ARTICLE V - DUTIES AND POWERS OF ELECTED OFFICERS
Section 1. Commodore. The Commodore shall be the chief executive officer of this Club, and will preside at all meetings of this club and all meetings of the Executive Committee.
He shall perform such other appropriate duties as may be defined in the By Laws, or required by action of the Executive Committee. He shall take command whenever the boats or the membership of this Club are assembled. He shall have executed at the expense of, and in the name of The Darien Boat Club, Inc., a bond in the amount and of such surety as the Executive Committee shall require.
Section 2. Vice Commodore. The Vice Commodore shall assist the Commodore in the discharge of his duties, and in the absence of the Commodore shall act in his place and stead. There shall be executed at the expense of and in the name of The Darien Boat Club, Inc., a bond in the amount and of such surety as the Executive Committee shall require.
The Vice Commodore shall be in charge of all personnel and shall supervise all employees.
When the office of Commodore becomes vacant during a regular term of office, the Vice Commodore shall assume the office of Commodore in accordance with Article IX Section 5 of these By Laws.
Section 3. Rear Commodore. The Rear Commodore shall assist the Commodore and the Vice Commodore in the discharge of their duties, and in the absence of the Commodore and the Vice Commodore, shall act in the Commodoreís place and stead.
The Rear Commodore shall be in charge of all Club property and shall supervise the House and Projects chairpersons.
Section 4. Secretary. The Secretary shall:
(a) Keep a record of all proceedings of this Club and of the Executive Committee.
(b) File and preserve all documents, records, reports, and communications connected with the operation of this Club.
(c) Act as Secretary to the Executive Committee.
(d) Mail the required notices of meetings of this Club and of its Executive Committee.
(e) Make such reports at the meetings of this Club as the Commodore may direct.
(f) Review and act on before publication, all matters of publicity concerning the activities of this Club.
(g) Take such action and perform such duties with respect to elections as are prescribed by Article IX of the By Laws.
(h) Perform such other appropriate duties as may be directed by the Commodore and the Executive Committee.
Section 5. Treasurer. The Treasurer shall:
(a) Hold in the name of the Darien Boat Club, Inc. all monies belonging to this Club.
(b) Pay all bills contracted by this Club which have been certified as correct by the Commodore.
(c) Keep a true and complete record of all monies received and dispersed by him in his capacity as Treasurer of this Club.
(d) Have prepared for presentation at the Annual Meeting an itemized report of receipts and disbursements for the year to date, and report on the financial condition of the Club at such other times as the Commodore and the Executive Committee may direct.
(e) Have executed at the expense of and in the name of The Darien Boat Club, Inc., a bond in the amount and of such surety as the Executive Committee shall require.
(f) Perform such other duties as may be appropriate and required by the Commodore and the Executive Committee.
Section 6. Financial Secretary. The Financial Secretary shall:
(a) Have executed at the expense of, and in the name of The Darien Boat Club, Inc., a bond in the amount of such surety as the Executive Committee shall require.
(b) Perform such other duties as may be appropriate and required by the Commodore and the Executive Committee.
(c) Sign all membership cards.
ARTICLE VI - EXECUTIVE COMMITTEE
Section 1. There shall be an Executive Committee which shall consist of the elected officers, the two preceding past commodores (providing they are still active, honorary, or senior citizen members in good standing), and the chairperson of each standing committee appointed by the Commodore.
Section 2. The Executive Committee shall:
(a) Pursuant to, and within the limitations of the By Laws, act as the principal governing body of this Club.
(b) Have general charge of the policies, management, and finances of this Club.
(c) Have custody of all property of this Club. Appropriate such sums of money for such purposes as may be deemed for the best interests of this Club.
(d) Pass on all applications for membership, and elect new members to this Club.
(e) Nominate individuals for honorary membership who qualifies under Article III, Section 4 of the By Laws.
(f) Fill any vacancy in any elective office excepting that of Commodore, by a majority vote of the committee.
(g) Designate the banks in which funds of this Club shall be deposited, and determine the amount and surety of Commodoreís, Vice Commodoreís, Treasurerís, and Financial Secretaryís bond.
(h) Take all necessary action on all measures introduced at and acted upon at any general or special meeting.
(i) Determine the amount and type of insurance to be carried on Club property and Club employees.
(j) Establish a calendar of events for each season, and properly post the members on these programs.
(k) Take all other action necessary to promote the best interests of this Club.
(l) The Executive Committee shall meet at least 8 times during the year with the first meeting to be held within 4 weeks following the Annual Meeting in November.
(m) The Executive Committee has the authority to hire a Club Manager and provide direction.
ARTICLE VII - STANDING COMMITTEES
Section 1. The standing committees of this Club shall be:
(a) Membership Committee
(b) Fleet Committee
(c) House Committee
(d) Projects Committee
Section 2. The Commodore shall immediately after his election appoint to the chairperson of each standing committee a member at large. The member so appointed will serve on the Executive Committee, and perform the duties of his respective committee with the assistance of any aides he may require.
Section 3. Membership Committee. The chairperson of the Membership Committee shall:
(a) Investigate all applicants for membership and determine their eligibility in accordance with Article III Section 2 of these By Laws.
(b) Present properly completed applications for membership to the Executive Committee for action under Article VI Section 2 paragraph (d) of these By Laws.
(c) Notify by letter each applicant of his election to membership in this Club.
(d) Provide the Secretary and the Treasurer with the names and addresses of the newly elected members.
Section 4. Fleet Committee. The captain of the Fleet Committee shall:
(a) Have general charge of all berthing, and docking facilities of this Club.
(b) Keep an accurate record of all assignments to members of berthing space, and notify the Club Manager of the assignments and any changes that may occur.
(c) Keep an up-to-date waiting list of all applicants for berthing space, and assign vacant space to members on this list in accordance with the rules and policies established by the Executive Committee.
(d) Enforce the berthing regulations as adopted by the Executive Committee.
Section 5. House Committee. The chairperson of the House Committee shall:
(a) Have general charge of the clubhouse, racks, dinghy chain, lockers, furnishings, and house equipment of this Club.
(b) Keep an accurate record of all assignments of locker space, racks, and dinghy chain assignments, and notify the Club Manager of the assignments and of any changes that may occur in these assignments.
(c) Keep an up-to-date waiting list of applications for locker space, racks, and dinghy chain space, and assign vacant space to members on these lists in accordance with the rules and policies established by the Executive Committee.
(d) Enforce the rules and regulations governing the use of the clubhouse and its facilities, as adopted by the Executive Committee, and report to the Rear Commodore.
Section 6. Projects Committee. The chairperson of the Projects Committee shall:
(a) Have general supervision over the maintenance, repair, and improvement of the property and equipment of this Club.
(b) Advise the Commodore of the condition of the Club property and equipment, and make recommendations concerning its maintenance or its need of repair or replacement.
(c) Obtain estimates and other necessary information on projected repairs, replacements, and improvements to the property and equipment of this Club.
(d) The Projects Chairperson shall report to the Rear Commodore.
Section 7. Special Committees. The Commodore may at his discretion appoint Special Committees to perform certain duties which in his opinion require the aid and attention of such a committee. The chairman of any Special Committee shall be an ex-officio member of the Executive Committee.
ARTICLE VIII - ELECTIVE COMMITTEES
Section 1. There shall be an Auditing Chairperson elected from the membership at large by the members present and voting at the general meeting held in May of even numbered years. The Auditing Chairperson shall consist of a professionally-qualified individual.
Section 2. The Auditing Chairperson shall:
(a) Examine all the records of the Treasurer.
(b) Audit the Treasurerís books.
(c) Certify the Treasurerís Annual Report, or report any discrepancy therein at the February general meeting.
(d) Advise the membership of any changes it may recommend in the conduct of the Treasurerís office.
(e) The chairperson shall be responsible for the audit and report his findings to the Executive Committee.
Section 3. The Nominating Committee shall consist of three former Commodores in good standing. The most recent Past Commodore will be Chairman.
Section 4. Nominating Committee. Pursuant to the provisions of Article IX of these By Laws, the Nominating Committee shall canvass the membership and select a slate of candidates for the elective offices of this Club. The selections shall then be filed with the Secretary at or before the general meeting held in September of each year.
ARTICLE IX - NOMINATIONS, ELECTIONS AND VACANCIES
Section 1. At the general meeting to be held in September of each year the Nominating Committee will announce and file with the Secretary its slate of candidates to consist of one nominee for each elective office to be voted upon at the Annual Meeting to be held in November. The Secretary shall thereupon mail a list of such nominations to each member at his last known address not later than October 1st preceding the Annual Meeting.
Section 2. This article shall not exclude independent nominations of any other candidates, but a candidate who has not been named by the Nominating Committee shall not be eligible for election to any office unless his nomination has been endorsed by at least ten active members in good standing who have delivered his nomination to the Secretary on or before October 15th immediately preceding the Annual Meeting. The Secretary shall thereupon mail a notice of such independent nominations to the membership no later than October 25th.
Section 3. The election to any office to which an independent nomination has been made must be by secret ballot.
Section 4. Elective officers shall be elected at the Annual Meeting and shall hold office until the close of the next Annual Meeting or until the election or appointment of their successors.
Section 5. A vacancy occurring in the office of Commodore shall be filled by the Vice Commodore. The unexpired term of the Vice Commodore and of any other vacancy in an elective office shall be filled by appointment by the Executive Committee.
Section 6. No Officer shall be elected to the same office for more than three successive terms without one term intervening.
ARTICLE X - MEETINGS AND NOTICES
Section 1. The Annual Meeting shall be held each year in the month of November, no later than the 20th day of the month. The Executive Committee on or before October 1st, will announce the place and time of this meeting.
Section 2. There shall be at least three general meetings each year: one to be held in February, one in May, and one in September.
Section 3. Special meetings may be called by the Commodore or the Executive Committee, and must be called by the Secretary upon written request of ten or more members of this Club. The notice of a special meeting must state the objects thereof, and no other matters shall be acted upon at any such meeting.
Section 4. Notices of the Annual Meeting and the report of the Nominating Committee shall be mailed to each member on or before October 1st preceding the Annual Meeting. Notices of any independent nominations shall be mailed to each member on or before October 25th preceding the Annual Meeting.
Section 5. Notices of a general meeting or any special meeting shall be mailed to each member not later than ten days prior to the date of such meeting.
Section 6. The following order of business shall be observed at all General Meetings except Special Meetings.
1. Reading of the minutes of the previous meeting.
2. Reports of officers.
3. Reports of committees.
5. Unfinished business.
6. Elections. (Annual Meeting)
7. New business.
At the February meeting appropriate action shall be taken on the report of the Auditing Committee before the Treasurerís report shall be approved and filed on even numbered years.
Section 7. All questions of parliamentary practice shall be determined in accordance with ďRoberts Rules of Order.Ē
Section 8. In situations where Roberts Rules of Order and these By-Laws conflict, these By-Laws prevail.
ARTICLE XI - QUORUMS
Section 1. Twenty-one members shall constitute a quorum at any General or Special Meeting of this Club.
Section 2. Five members shall constitute a quorum at any
meeting of the Executive Committee.
ARTICLE XII - DUES AND INITIATION FEES
Section 1. The annual dues of active members shall be determined by the Executive Committee. These dues are payable in accordance with Article XII, Section 2, of these By Laws.
Section 2. All dues and rental fees are due and payable February 1st of the current year. Any member whose dues and fees are not received prior to February 15th of that year shall have his membership terminated for non-payment, unless excused for proper cause by the Executive Committee. Any member so excused will retain all privileges, subject to payment in full of all dues and fees. In addition, a late fee may be charged.
Section 3. Any member terminated for non-payment of dues and fees will automatically lose all privileges and services.
Section 4. Applicants approved for membership will be required to pay an initiation fee determined by the Executive Committee in addition to the annual dues.
Section 5. Dues paid by any member elected to membership after October 1st in any year shall apply as dues payable on or before February 1st of the ensuing year, subject to proper adjustment should the annual dues be changed between these dates.
Section 6. All persons approved for active membership in the Darien Boat Club, Inc. must purchase a Club $100 interest-free bond to be held for the duration of his or her membership. Such bond will be refunded in accordance with the agreement on the Membership Application.
Section 7. The amount of the annual dues or the initiation fee may be changed only by the Executive Board. Any such amendment must be acted upon at a General Meeting or at a special meeting called for that specific purpose.
ARTICLE XIII - RESIGNATIONS
Section 1. All resignations shall be in writing and addressed to the Club Manager. Non payment of dues and/or fees will result in termination of membership.
Section 2. Any resignation received after February 1st of any year shall not entitle the member to a refund.
Section 3. Termination or resignation of membership shall result in a release from all rights and titles to, or interest in or to the assets of this Club.
Section 4. Applications for reinstatement shall be in writing, addressed to the Commodore or the Secretary, and may be granted only by the Executive Committee.
ARTICLE XIV - PRIVILEGES OF MEMBERS AND THEIR FAMILIES
Section 1. The election to membership in this Club of any applicant shall not in any way place an obligation on this Club to provide the member with locker space, berthing space, or other boating facilities rented to members until such time as these facilities become available and the member has made proper application for their use to the standing committee chairperson in charge of that facility.
Section 2. Each member of the immediate family of an active Club member permanently residing in the memberís household (except for children who are either married or 25 years of age or older) shall be entitled to the privileges of the Club and the use of the facilities subject to the rules, regulations, and limitations imposed by the Executive Committee. Only the active, honorary, or senior citizen member of a member family present at a meeting may vote. Proxy representation by his or her family will not be allowed.
Section 3. Applications for berthing, locker, rack, and dinghy chain space will be assigned as vacancies become available according to a waiting list. All waiting lists will be ordered by date of membership. Whenever a waiting list for facilities exists, a member family will be limited to one berthing space, one locker, one rack space and one dinghy chain space.
Section 4. Rental fees for berthing, lockers, racks, and dinghy chain space and other boating facilities belonging to this Club will be established by the Executive Committee.
Section 5. The Darien Boat Club, Inc. shall not be held liable for any damages resulting from personal injury to, or loss of, or damage to any property of any member, his family or his guest, while using the facilities and property of this Club.
ARTICLE XV - DISCIPLINE
Section 1. Any member may be censured, suspended, placed on probation, expelled, or their resignation may be requested by a vote of any six members of the Executive Committee, if he/she or any family member or guest is found guilty of an offense or misconduct which may be deemed detrimental to the interests of this Club. A member whose resignation has been requested by the Executive Committee, failing to comply with such request within 15 days from the mailing thereof, will automatically be expelled from this Club and membership terminated.
Section 2. Disciplinary action of the Executive Committee may be appealed by a signed petition from not less than ten active members in good standing. Upon appeal the action must be referred to a special meeting of the membership. A two-thirds vote of the members present and voting at the special meeting will be required to set aside the action of the Executive Committee.
ARTICLE XVI - AMENDMENTS
Section 1. These By Laws may be amended, or new By Laws made only when approved by a vote of two-thirds of the members present and voting at a regular or special meeting called for that purpose and only when submitted to and approved by the Board of Selectmen, in accordance with the lease now in effect.
Section 2. The proposed amendment or new By Law must be stated in full on the notice of the meeting at which it is to be voted on.
Section 3. When a proposed By Law or amendment is properly placed before any such meeting for consideration, it may be altered or amended only by a vote of two-thirds of the members present and voting at the meeting.
ARTICLE XVII - CLUB PROPERTY
Section 1. All property and equipment of this Club both real and personal, acquired and to be acquired, shall belong to and the title rest in its corporate name and capacity.
Section 2. Any real estate belonging to this Club, the buildings and the equipment connected therewith shall not be sold, leased, mortgaged, nor otherwise encumbered unless approved by a vote of two-thirds of the members present and voting at a regular or special meeting called for that purpose; nor shall real estate be purchased except in the same manner.
Section 3. The Club may issue bonds in the corporate name of the Club upon being granted the consent of the members by a vote of two-thirds of the members present and voting at a regular or special meeting called for that purpose. In no event shall the total amount of all bonds issued be greater than one and one-half times the average annual income of the club over the preceding five years.
Section 4. All funds belonging to this Club in excess of those necessary for running expenses shall be placed in a secured account and held there as a depletion and reserve fund. The Executive Committee shall have access to this fund only for the purpose of replacing depleted property and equipment, or for the addition of capital improvements to Club facilities. Withdrawals from this fund for any other use must be approved by a vote of two-thirds of the members present and voting at any regular meeting of this Club or a special meeting called for that purpose.
Section 5. All Club monies shall only be withdrawn upon the signatures of the Commodore, or Vice Commodore and the Treasurer jointly.
Section 6. Any capital improvement in the amount of $25,000 or more must be approved by a vote of two-thirds of the members present and voting at a regular or special meeting called for that purpose. After such approval the proposal must be submitted to the Board of Selectmen for approval in accordance with the lease now in effect.
Section 7. Any expenditure other than Capital Improvements, in excess of $50,000 must be approved by a vote of two-thirds of the members present and voting at a General or Special meeting called for that purpose.
Section 8. The proposed Capital Expenditure of $25,000 or more or any other expenditure in excess of $50,000 must be stated on the notice of any meeting called for the consideration of these expenditures.
Section 9. Capital assessment may be determined as needed by the Executive Committee under approval by a two-thirds vote of the members present and voting at a General or Special meeting called for that purpose.
Section 1. The interpretation of these By Laws
and all revisions or amendments to same rests in the hands of the Executive
Committee. Their decision shall be final.
Section 2. These By Laws upon their passage and acceptance by this Club shall become the sole governing laws, rules, and regulations of this Club except as herein expressly provided and any and all former constitutions, By Laws, and changes therein or amendments thereto are hereby nullified.
These By Laws were approved by the members at a General Meeting held on May 4, 2009. They were then approved by the Board of Selectmen on July 6, 2009.